Microsoft SharePoint's calendar is ideal for managing team meetings and events. It is one way to take the load off of e-mail and save some time. When a meeting is created in the SharePoint calendar, you have the option to create a meeting workspace, which is basically a site, where you can track meeting related information, such as meeting objectives, agenda items, and all meeting documents. The meeting workspace look like this:
Just as you would expect, you can create recurring meetings in SharePoint. The question is, What happens if you create a meeting workspace for a recurring meeting? Is this workspace shared between all the instances of the recurring meeting? and would you then be able to attached a document and have it be shared and visible to all these instances?
The answer is NO. The meeting workspace that is created is not a shared one. Instead, each instance of the recurring meeting gets its own instance of the meeting worspace. This is probably what you would want, because it is likely that each meeting has its own agenda, its own issues, and its own supporting documents.
However, you might ask, how about information that is common between these instances of the recurring meeting? Maybe you have a list of issues that you review every time, or some documents that are important to have access to in every meeting. The good news is that it is still easy to handle such common information by creating a document libraty, or folder within a library, where this information is posted.
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